PPC Romania Travel Management
Enterprise platform for managing business travel for 2000+ employees
Client
PPC Romania
Industry
Travel Management
Users
2000+ employees
Year
2025
The Challenge
PPC Romania, a leading industrial manufacturing company with over 2000 employees, faced a manual and inefficient business travel management process. Processing a request took up to 3 days, with multi-level approval and complex budget management.
Key issues:
- Excessive processing time (3 days for one trip)
- Lack of real-time visibility over costs
- Complex and fragmented approval workflow
- Difficulties in managing travel policies
- Manual reporting and cumbersome reconciliation
- Limited integration with ERP and HR systems
The Solution
We developed a centralized enterprise web platform for complete business travel management, with automated approval workflow, integrations with existing systems and real-time reporting.
Technologies implemented:
The platform includes multi-level approval system, configurable travel policies, integration with transport and accommodation suppliers, and executive dashboard for real-time budget control.
Key Features
Automated Workflow
Multi-level approval system configured to organizational structure, with automatic escalation and real-time notifications.
Budget Control
Executive dashboard with complete cost visibility, automatic alerts for budget overruns and real-time reporting.
Enterprise Integrations
Bidirectional synchronization with SAP, Active Directory for SSO, and APIs for transport and accommodation suppliers.
Configurable Policies
Flexible travel policy definition per department, grade, destination and trip type, with automatic enforcement.
Analytics & Reporting
Automated reports per department, project and employee, with export to multiple formats and predictive insights for optimization.
Mobile Access
Responsive interface for mobile access, with offline capabilities and automatic synchronization for traveling employees.
Measurable Results
Cost Reduction
Savings of 25% from annual travel budget through automatic optimization, preferred supplier negotiation and consistently applied policies.
Process Automation
80% of manual processes eliminated through automated workflow, from request to final reporting and financial reconciliation.
Processing Time
From 3 days to 30 minutes for complete travel request processing, with automatic multi-level approval.
The digital transformation of the travel management process was one of our most successful initiatives. UP2DATE perfectly understood the complexity of an organization with 2000+ employees and delivered a platform that not only automates processes but also optimizes costs. We reduced processing time from 3 days to 30 minutes and saved 25% of our travel budget in the first year. The ROI was evident from the first month.
Diana Nistor
Project Manager, PPC Romania
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